1. Students must submit a request for a visit and observation permit letter (Download Here).
2. Students are required to fill out the Google Form for Visit and Observation Permit Letter Issuance (Open Here).
3. The Undergraduate Program in Management Administrative Staff will process the request for a visit and observation permit letter within two working days.
4. The Undergraduate Program in Management Administrative Staff will contact the student representative via WhatsApp to collect the letter.
5. Afterwards, the student must meet with the course lecturer to obtain approval and a signature on the visit and observation permit letter.
6. Once the lecturer has signed the letter, the student must return the letter to the Undergraduate Program in Management Administrative Staff to be signed by the Head of Study Program.
7. The Undergraduate Program in Management Administrative Staff will return the signed visit and observation permit letter to the student.

1. Students must access the Satu USU website (satu.usu.ac.id).
2. Students must log in using their credentials (Student ID/USU Email) and Satu Mahasiswa Password.
3. Then, students should select the ASA section and click visit.
4. Once the ASA (Aplikasi Satu Atap) USU interface is open, students should go to the Submit Letter menu, where a list of all available letter types for student applications will be displayed.
5. Select the type of letter to be submitted, choose Thesis/Final Project Supervisor Request Letter, and click Create Request.
6. On the Thesis/Final Project Title Proposal Request Letter page, follow these steps:
   1. In the Program/Level section, select Undergraduate (S1).
   2. Enter Thesis Title 1, Title 2, Title 3.
   3. Upload scanned copies of the original KRS (Study Plan Card) and KHS (Study Result Card) from Semester 1 to the most recent. Once the process shows a green checkmark, the letter must be digitally signed immediately.
7. Once the process on asa.usu.ac.id is complete, download the Thesis/Final Project Title Proposal Certificate with the letter number through the My Letters menu.
8. Then, the student must meet with the ASA Operator of the Undergraduate Program in Management to verify the prospective thesis supervisor by bringing the Title Proposal Certificate and completing the Operator Verification Form (Fill Here).
9. After the ASA Operator verifies the student, the student must meet with the Prospective Thesis Supervisor to obtain a signature on the Title Proposal Certificate and confirm the selected title.
10. Once signed by the prospective supervisor, the student must submit the Title Proposal Certificate to the Undergraduate Program in Management Operator to be signed by the Head of Study Program, along with the following a copy of the latest KHS, a copy of the current semester’s KRS, proof of latest tuition fee payment (SPP), academic transcript/grade statement downloaded from asa.usu.ac.id
11. Once the Head of Study Program has signed the Thesis/Final Project Title Proposal Certificate, the Undergraduate Program in Management Operator will re-upload the signed Title Proposal Certificate to asa.usu.ac.id.
12. Students must periodically check whether the program operator has re-uploaded the certificate through the My Letters menu on asa.usu.ac.id. Once uploaded, students must download the finalized version.

1. Students must access the Satu USU website (satu.usu.ac.id).
2. Students must log in using their credentials (NIM/Email USU) and Satu Mahasiswa. password
3. Then, students should select the ASA section and click visit.
4. Once the ASA (Aplikasi Satu Atap) USU interface is open, students should go to the Submit Letter menu, mwhere a list of all available letter types for student applications will be displayed.
5. Select the type of letter to be submitted, choose Thesis/Final Project Supervisor Request Letter, and click Create Request
6. On the Thesis/Final Project Title Proposal Request Letter page, follow these steps:
   1. In the Program/Level section, select Undergraduate (S1).
   2. Enter Thesis Title 1, Title 2, Title 3.
   3. Upload scanned copies of the original KRS and KHS from Semester 1 to the most recent. Once the process shows a green checkmark, the letter must be digitally signed immediately.
   4. Once the process on asa.usu.ac.id is complete, download the Title Proposal Certificate with the letter number through the My Letters menu.
7. Then, the student must complete the Supervisor Name Submission Google Form (Fill Here).

1. Students must submit Form A (Thesis Outline) (Download Here) to their Academic Supervisor and receive approval (ACC) from the Supervisor for the proposed research title.
2. Students must prepare a Request Letter for the Issuance of Thesis Decree (SK Skripsi)(Download Here) signed by the Academic Supervisor.
3. Students must complete the Google Form for the Thesis Decree Application (Fill Here).
4. The Administrative Staff of the Undergraduate Program in Management will process the Thesis Decree issuance with the Faculty Academic Division (a maximum of seven working days, depending on the situation)./li>
5. The Head of Academic Subdivision will verify the Thesis Decree through the following flow: Academic → Vice Dean I → Faculty Secretariat → Dean's Signature.
6. Once the Faculty Academic Division has verified and finalised the Thesis Decree, the Administrative Staff of the Undergraduate Program in Management will inform the student and send the Thesis Decree via WhatsApp. (The Thesis Decree must not be lost)
7. Students must submit the Thesis Decree to the Academic Supervisor, Examiner I, and Examiner II as formal confirmation of their appointment by the Dean of FEB USU (ensure each lecturer receives and retains the Thesis Decree, as it will be entered into each lecturer's BKD record).

1. The Study Program will announce the opening of Comprehensive Examination registration via the program's Instagram account.
2. Applicable for active students of 2018, 2019, 2020, and 2021 class years
3. Registration Requirements:
   1. For active students of 2018, 2019, 2020:
      • Must have received approval (ACC) for Proposal Seminar Examination from the Thesis Supervisor;
      • Must have enrolled in the "Comprehensive Examination" course on the current semester's KRS;
      • For students from the Independent Track, a Request Letter for the Creation of Virtual Account (VA) addressed to the Vice Dean I (Download Here). must be submitted to the Study Program before the Comprehensive/Thesis Examination payment is made.
4. Students must complete the Google Form link for Comprehensive Examination Registration, which is in the registration announcement provided by the Study Program.
5. Before the examination students must arrive 15 minutes before the comprehensive examination begins and must follow these rules:
   • Must be dressed neatly and modestly.
     
   • Male: Plain white shirt (non-transparent), black trousers (not jeans), shoes (no open sandals)
   • Female: Black skirt (below the knee, not jeans), black hijab (if applicable), shoes (no open sandals)
   • Must bring personal writing tools
6. When the Program Admin arrives at the exam venue, students must line up neatly outside the examination room while holding their ORIGINAL KRS (with the current semester's Comprehensive Examination course) and/or Student ID Card (KTM).
7. The Program Admin will check the KRS and/or Student ID Card.
8. After being checked, students are allowed to enter the exam room.
9. Once the checking process is completed, the Program Admin will distribute scrap paper/draft paper.
10. The assigned examiner will begin the Comprehensive Examination and explain the instructions (duration: 1 hour).
11. After the exam ends, participants may leave the room.
12. The Program Admin will announce the exam results via Instagram.

Preparation for Registration:

1. Students register for the Proposal Seminar by submitting the required documents via G-Form: bit.ly/seminarproposalmnj
2. The Study Program will review the submitted documents within 0–3 working days.If the documents are in order, the Study Program will send the SK Skripsi via WhatsApp and instruct the student to schedule the seminar. Students cannot schedule the exam with the lecturers if the Study Program has not sent instructions via WhatsApp. Proposal Seminars will be held 3 times per day at the following times:
   1. Session 1: 09:00 – 10:30
   2. Session 2: 10:30 – 12:00
   3. Session 3: 14:00 – 15:30
3. Once a schedule is agreed upon with all three lecturers, submit FORM C (Proposal Seminar Schedule Form) to the Study Program.
4. After the Study Program receives FORM C, students may request the invitation letter for the Proposal Seminar via asa.usu.ac.id. Students conducting the Proposal Seminar must print and distribute the seminar invitation and the thesis proposal draft to all three lecturers (Supervisor, Examiner 1, Examiner 2).



Before the Seminar:

5. Students and audience members must arrive 1 hour before the seminar begins. Please report to an admin for room directions.
6. Students must wear plain black and white attire, and audience members must dress neatly and appropriately.
   
   
7. Students must bring their laptops and extension cables if needed.
8. Audience members must bring Form B (Proof of Attendance as Audience) and obtain the Supervisor's signature on Form B as attendance proof.
9. Students must print the presentation slides (PPT) and distribute them to the seminar audience.
10. Ensure that the Supervisor and Examiners are in the seminar room.
11. Students should tidy the room before and after the seminar, such as arranging chairs, cleaning tables, and setting up the projector.
12. Students must print out the Proposal Seminar Minutes Form, in two copies and place them in a blue folder.
13. Ensure at least five active student attendees and no more than 10. If fewer than five are present on the day of the seminar, the student must seek additional attendees to meet the minimum requirement. Audience members may enter the seminar room without prior registration.
*Latecomers are not permitted to enter once the seminar has started.


After the Seminar:

14. Students must provide an attendance list for the audience.
15. Audience members must complete Form B and obtain the Supervisor's signature as proof of attendance.
16. The completed and signed Proposal Seminar Minutes Form must be submitted to the Study Program for official stamping.

Note:

• Proposal seminar form templates can be downloaded here: http://tinyurl.com/sopsempro2024
• For creating the seminar invitation on ASA:
  Upload the approved thesis proposal cover page
  Upload Form B that has been signed and stamped by the Study Program

Stage I

1. The student has received approval (ACC) from the Academic Supervisor for the Final Thesis Defense.



Stage II

2. The student submits the BMK (Course Clearance) documents to the study program using a blue folder (labelled with "BMK", Name, and Student ID Number).
3. The required BMK documents include:
   1. Original Academic Transcript (KHS) from the first to the final semester, stamped by the study program.
   2. Proof of tuition payment (SPP) for all semesters (complete photocopies). If incomplete, submit a screenshot from the student's "SATU Akun" account in the Academic Billing section. For KIP Scholarship recipients, the official KIP scholarship certificate from the Directorate of Student Achievement and Alumni Relations must be included.
   3. Photocopy of the latest high school diploma (one copy for regular students).
   4. Comprehensive Examination Result (with signature and official study program stamp).
   5. Seminar Proposal Minutes Score Sheet (stamped by the study program).
   6. Proof of Thesis Examination Fee payment for Independent Admission students is IDR 2,500,000 and For UKT Admission students is free of charge. Before payment, submit a request letter to the study program to obtain a virtual account number. (Download Here).
   7. Final Thesis Defense Approval (ACC) from the Academic Supervisor (2 copies, original/photocopy).
   8. Three (3) colored passport photos, size 3 x 4 cm, with red background.
   9. Note: Photo quality must be 300 dpi; wearing a white shirt and black blazer (no tie for both men and women), black hijab (if worn), symmetrical and precise face, not taken using a mobile phone.
4. TOEFL Certificate with a minimum score of 450 (1 photocopy).
5. Certificate of participation in student organization. It may be substituted if unavailable with a certificate of achievement, competence, or internship (FOTOCOPY);
6. Certificate of having participated in the Organization / If you do not have it, it is replaced with a certificate of achievement or certificate of competence, or an internship certificate. (PHOTOCOPY);
7. Community Service Certificate from the Study Program (obtained after submitting a service report on A4 paper, 1 page). (Fill Here).
8. Declaration of Name on Diploma with an original IDR 10,000 stamp duty (Download Here).
9. For female students wearing hijab, submit a Declaration of Wearing Hijab with an original IDR 10,000 stamp duty (Download Here).
10. Undergraduate Thesis Control Book (Download Here). (must be printed on thick blue paper.);
11. Temporary Academic Transcript (More Info Here).
12. Certificate of Eligibility to Sit for Thesis Examination, obtained from asa.usu.ac.id, signed by the Study Program SIA Operator and Head of Faculty Academic Affairs.
13. Include the following documents in the blue violin folder for signature by the Head of Faculty Academic Affairs:

• Proof of full tuition payment from the first to the final semester (by academic year);
• BProof of thesis/final project fee payment;
• Proof of library clearance from USU (Check Here)
• Proof of student eligibility on PDDIKTI is available (Check Here).

Stage III

Stage IV

Stage V

Stage VI

1. The student has completed the Final Thesis Defense and is declared "Pass" by the Supervisor, Examiner I, and Examiner II.
2. The student has submitted their thesis to the Study Program.
3. For the SKTL process, the student must request an alumni ID number from the Academic Staff (Ms. Nisa).
4. The student fills out the Final Project Google Form (Fill out here)
5. Required documents:
   • Signed SKTL Request Letter (Download here). (Note: File)
   • Three (3) passport photos, size 4x6 cm, red background, no tie.
   • Photocopy of the Thesis Submission Proof signed by the Head of the Study Program and stamped by the admin.
6. All documents must be submitted in a blue folder with the following written on the cover:
   1. Name:
   2. Student ID Number:
   3. WhatsApp Number:
   Submit all documents to the Undergraduate Program in Management Operator.
7. Send the edited SKTL file (Download Here). via WhatsApp to the Undergraduate Program in Management Operator (WhatsApp: 0852-6166-2552).
8. The Operator will process the SKTL and Academic Transcript.
9. The Operator will notify the student via WhatsApp when the SKTL and Transcript are ready.

1. After passing the Final Thesis Defense, students must complete revisions with the Academic Supervisor, Examiner I, and Examiner II.
2. Once all post-defense revisions are approved (ACC) by the Academic Supervisor, Examiner I, and Examiner II, students may proceed with the Thesis Format Guidance.
3. Before undergoing format guidance, students should adjust their thesis format according to the Thesis Format Guide provided by the Study Program (Download Here).
4. Students fill out the Thesis Format Guidance Google Form (Fill Here)
5. After filling out the Thesis Format Guidance Google Form, students send their Thesis File in Word document/RTF (Rich Text Format) to the email: bimformanajemen@gmail.com.
6. The Administrative Staff of the Undergraduate Program in Management will check the format of the student's thesis.
7. The Administrative Staff of the Undergraduate Program in Management will send a reply email to the student.
8. If the thesis format has not been approved (ACC) by the Administrative Staff of the Undergraduate Program in Management, the student must revise their thesis format until approval is received from the Administrative Staff of the Undergraduate Program in Management.
9. Once the thesis format has been approved (ACC) by the Administrative Staff of the Undergraduate Program in Management, students can proceed to the next stage, which is the Approval Page.
10. The approval page is printed in 4 copies (Download Here), then students request the wet signatures of all three lecturers: the Academic Supervisor, Examiner I, and Examiner II.
11. After obtaining the wet signatures of the Academic Supervisor, Examiner I, and Examiner II, students bring the document to the Administrative Staff of the Undergraduate Program in Management, placed in a blue violin folder.
12. The Administrative Staff of the Undergraduate Program in Management will assist students in taking the signed approval page document to be completed with signatures from the Head of the Undergraduate Program in Management and the Dean.
13. After being signed by the Head of the Undergraduate Program in Management and the Dean, the Administrative Staff of the Undergraduate Program in Management will announce to students via WhatsApp that their Approval Page can be collected.

1. Students must have completed the Approval Page.
2. Students must consult with their Academic Supervisor, Examiner I, and Examiner II regarding the format of the thesis to be distributed—whether in hardcopy or softcopy.
3. Students must download the Thesis/Final Project Submission Receipt Letter, which can be obtained via ASA (www.asa.usu.ac.id).
4. After obtaining the Thesis/Final Project Submission Receipt Letter from ASA, students distribute the thesis to the Academic Supervisor, Examiner I, and Examiner II. All three lecturers must sign the Submission Receipt Letter when distributing the thesis.
5. Once all three lecturers have signed the Submission Receipt Letter, the student may proceed to generate the Thesis Distribution Receipt Letter from the library (by uploading the final project file through the USU Repository website at https://repositori.usu.ac.id/) for the Self-Upload Guide ((Download Here)).
6. After obtaining the Thesis Distribution Letter from the library, students may fill out the Google Form for Thesis Distribution to the study program (since CD submission is no longer required). Google Form for thesis distribution to the study program: (Fill Here)
   Note:
   • The uploaded Indonesian and English Journals must follow the Study Program's Journal Template (Download Here)
   • The uploaded Thesis Word and PDF files must include the Responsibility Statement, Approval, and Declaration Page (Download Here)
   • The three lecturers must already sign the uploaded Final Project Submission Letter (no signature from the Head of Study Program required).
7. After submitting the Google Form, students must submit several documents to the Undergraduate Program in Management Administrative Staff in a blue folder (labelled with identity). These documents include:
   1. Thesis/Final Project Submission Receipt Letter (to be signed by the Head of Study Program).
   2. Thesis File Submission Form in CD/Google Form format (Download Here)
   3. Scientific Work/Journal File Submission Form in CD/Google Form format (Download Here)
   4. Thesis Distribution Letter / Library Clearance Certificate (SKBP) from the library.
   5. Printout of the first page of one journal (either in Indonesian or English) to be stamped by the Study Program. For the journal template (Download Here)
8. Once all documents have been signed by the Head of the Study Program and stamped by the Study Program, the Undergraduate Program in Management Administrative Staff will notify the student via WhatsApp to collect the documents.

1. The Study Program forwards the graduation registration announcement from the Faculty Academic Division to students via the Prospective Alumni WhatsApp Group.
2. Before registering for graduation, students must request their alumni number from the academic staff office on the 2nd floor, FEB.
3. Students are required to fill out the graduation registration Google Form (attached to the announcement provided by the study program).
4. Students must submit the graduation documents to the Study Program admin in a blue biola-paper folder.
   Required Graduation Documents:
   1. Original Thesis/Final Project Submission Receipt/Form of Thesis Distribution with wet signatures from lecturers and a wet stamp from the study program (if not, a screenshot of the chat with the lecturer must be shown). Keep a softcopy in PDF for upload on ASA (this document is required for the alumni certificate).
   2. The graduation form is affixed with an Rp10,000 stamp duty and neatly typed (Download Here).
   3. Three (3) copies of 4x6 cm passport photos with the following specifications:
      • Color photo with a red background
      • White shirt and formal blazer
      • No tie for both male and female students
      • For female students wearing a hijab, the hijab must be black.
      • Photo resolution must be 300 dpi.
      • Write the Alumni Number in pencil on the back of each photo.
   4. Original tuition payment receipts (SPP) from the first to the final semester (arranged in order according to the graduation participant list). If lost, print from the Satu Mahasiswa account under the SPP menu.
   5. One photocopy of high school diploma (for Regular and Independent Program students) / One photocopy of D3 diploma (for Extension Program students).
   6. One photocopy of the Temporary Transcript showing thesis and comprehensive exam grades. Request the transcript from Ms. Sri via ASA (submit the request via asa.usu.ac.id, select Transcript Certificate, and state the purpose: for graduation registration).
   7. Library Clearance Certificate (SKBP) from the library.
   8. Student's Final Project Submission Letter from the library.
   9. Original slip of comprehensive exam payment (for non-UKT students).
   10. Screenshot of student profile on PDDIKTI.
5. The Study Program verifies the completeness of the graduation documents and checks whether the Google Form has been filled. If incomplete, the admin will return the documents to the student for completion.
6. Students with complete documents will be added to the Graduation WhatsApp Group for the respective period.
7. The Study Program Admin will forward the complete graduation documents to the SIA Operator for verification.
8. The Study Program SIA Operator will verify and update the student's academic status to "Graduated" in the Academic Information System.
9. Students should regularly check the graduation menu on satu.usu.ac.id to see if the Graduation Registration Menu is available.
10. Students must complete the graduation registration on satu.usu.ac.id under the Graduation Menu and click "Submit Registration."
11. The Study Program SIA Operator verifies the graduation registration and inputs the Alumni Number and Diploma Number.
12. The Study Program SIA Operator submits the graduation documents to the Faculty Academic Staff.
13. Non-UKT and Extension students must make graduation payments by generating a Virtual Account (VA).
14. Students download the graduation registration form and verify that the Alumni Number and Diploma Number appear.
15. The downloaded form must be formatted to one page; if it appears as two pages, it must be edited to fit one page, printed, and affixed with a Rp10,000 stamp duty.
16. Students submit the stamped graduation registration form and VA payment proof (for non-UKT and Extension students) to the Faculty Academic Staff.
17. The Faculty Academic Staff will verify the student's graduation registration.
18. All further information regarding graduation will be communicated through the Graduation WhatsApp Group for the relevant period.

1. Students access the Satu USU website (satu.usu.ac.id).
2. Students log in using their Identity (NIM/USU Email) and password for Satu Mahasiswa.
3. Students then select the ASA section and click Visit.
4. Once the ASA (Aplikasi Satu Atap) USU interface appears, students select the Submit Letter Request menu, which displays all available student request letters.
5. Students choose the type of letter to submit: they select Request Letter for Thesis/Final Project Advisor, click Create Request.
6. Once the Request Letter for Thesis/Final Project Title Submission page appears, follow the steps below:
   1. Under Program/Level, select S1.
   2. Enter the semester for academic leave (PKA).
   3. Enter the academic year for academic leave.
   4. Enter the reason for academic leave.
   5. Enter the name of the parent/guardian.
   6. Students must upload:
      • Student ID Card (KTM)
      • Most recent KRS (Course Registration Sheet)
      • Most recent tuition payment slip (SPP)
   7. Click Submit Request.
7. The ASA Operator for the Undergraduate Program in Management will verify the academic leave request.
8. The ASA Operator will prepare the academic leave cover letter and forward it to the Vice Dean I of the Faculty of Economics and Business, USU.
9. The Vice Dean I will verify the letter and prepare a request to be submitted to the Rectorate.
10. The Rectorate will issue an Academic Leave Decree (SK PKA) and forward it to the Faculty, which will then forward it to the Undergraduate Program in Management.
11. The ASA Operator for the Undergraduate Program in Management will announce that the Academic Leave Decree (SK PKA) is complete and ready for collection.

1. Students access the Satu USU website (satu.usu.ac.id).
2. Students log in using their Identity (NIM/USU Email) and password for Satu Mahasiswa.
3. Students then select the ASA section and click Visit.
4. Once the ASA (Aplikasi Satu Atap) interface appears, students select the Submit Letter Request menu, which displays all available student request letters.
5. Students choose the type of letter to submit: they select Request Letter for Thesis/Final Project Advisor and click Create Request.
6. Once the Request Letter for Thesis/Final Project Title Submission page appears, follow the steps below:
   1. Under Program/Level, select S1.
   2. Enter the semester in which the student was inactive.
   3. Enter the academic year of inactivity.
   4. Enter the semester of reactivation.
   5. Enter the academic year of reactivation.
   6. Students must upload:
      • Copy of Academic Leave Decree (SK PKA)
      • Most recent tuition payment slip (SPP)
      • Student ID Card (KTM)
   7. Click Submit Request.
7. The ASA Operator for the Undergraduate Program in Management will verify the reactivation request.
8. The Operator will prepare the Study Reactivation Letter and forward it to the Vice Dean I of the Faculty of Economics and Business, USU.
9. The Vice Dean I will verify the letter and prepare a request to be submitted to the Rectorate.
10. The Rectorate will issue a Study Reactivation Decree (SK AKK) and forward it to the Faculty, which will then forward it to the Undergraduate Program in Management.
11. The ASA Operator for the Undergraduate Program in Management will announce that the Study Reactivation Decree (SK AKK) is complete and ready for collection.

1. Students access the Satu USU website (satu.usu.ac.id).
2. Students log in using their Identity (NIM/USU Email) and password for Satu Mahasiswa.
3. Students then select the ASA section and click Visit.
4. Once the ASA (Aplikasi Satu Atap) interface appears, students select the Submit Letter Request menu, which displays all available student request letters.
5. Students choose the type of letter to submit: they select Request Letter for Thesis/Final Project Advisor and click Create Request.
6. Once the Request Letter for Thesis/Final Project Title Submission page appears, follow the steps below:
   1. Enter the name of the parent/guardian.
   2. Under Program/Level, select S1.
   3. Enter the reason for withdrawal.
   4. Students must upload Student ID Card (KTM) and Most recent tuition payment slip (SPP).
   5. Click Submit Request.
7. The ASA Operator for the Undergraduate Program in Management will verify the Withdrawal Request.
8. Students must upload a signed withdrawal request letter with stamp duty (material) on the ASA platform (asa.usu.ac.id).
9. The ASA Operator will prepare the withdrawal letter and forward it to the Vice Dean I of the Faculty of Economics and Business, USU.
10. The Vice Dean I will verify the letter and prepare a request to be submitted to the Rectorate.
11. The Rectorate will issue the Withdrawal Decree (SK Pengunduran Diri) and forward it to the Faculty, which will then forward it to the Undergraduate Program in Management.
12. Students are advised to regularly check the status of their request on the ASA website (asa.usu.ac.id). They may also directly contact the ASA Operator of the Undergraduate Program in Management.